First Nations and Inuit Youth Employment Strategy: Skills Link Program: National Program Guidelines 2023 to 2024
Table of contents
1. Program introduction
The First Nations and Inuit Skills Link Program is 1 of 2 programs that Indigenous Services Canada (ISC) administers under the First Nations and Inuit Youth Employment Strategy (FNIYES).
These guidelines set out the First Nations and Inuit Youth Employment Strategy: Skills Link Program: National Program Guidelines 2023 to 2024 delivery requirements for funding recipients that enter into a funding agreement with Indigenous Services Canada for the delivery of the First Nations and Inuit Youth Employment Strategy: Skills Link Program: National Program Guidelines.
These guidelines are effective as of April 1, 2023 and replace the 2022 to 2023 First Nations and Inuit Youth Employment Strategy: Skills Link Program: National Program Guidelines.
These guidelines are to be read in conjunction with the funding agreement signed by the funding recipient.
2. Objectives
The objectives of the Skills Link Program are:
- to promote the benefits of education as key to labour market participation
- to support the development and enhancement of essential employability skills among First Nations and Inuit youth such as communication skills, problem solving and working with others
- to introduce youth to a variety of career options
- to help youth acquire skills by providing wage subsidies for mentored work experience
- to support the provision of mentored school-based work and study opportunities such as co-operative education and internships
- to help First Nations and Inuit youth overcome barriers to employment
These objectives are consistent with and support the overall objectives of the Government of Canada's Youth Employment and Skills Strategy (YESS) Skills Link Program.
3. Expected results
Key expected results of the Skills Link Program are:
- enhanced employability skills for participating First Nations and Inuit youth
- increased awareness of the benefits of education
- enhanced ability to make employment-related decisions
- increased appreciation for science and technology as a viable career or education choice
- improved attitudes toward the transition from school to work
- increased ability of First Nations and Inuit youth to participate in the labour market
4. Funding recipients
A "funding recipient" is an individual or entity that has met the eligibility criteria of the program and has signed a funding agreement with ISC to deliver an initiative program, service or activity.
5. Eligible recipients
Eligible recipients are:
- First Nations and Inuit communities
- governments and organizations
- not-for-profit associations
- private sector employers
For co-operative education activities, only First Nations schools or federal schools on reserve may submit proposals through their administering organization.
Eligible recipients can enter into agreements with private sector and non-profit sector employers to access employment opportunities for youth. Private organizations are eligible for funding provided that the nature and intent of the activity is non-commercial, not intended to generate profit and supports the program's priorities and objectives.
6. Eligible participants
Eligible participants include:
- First Nations and Inuit youth ordinarily residents on reserve, in recognized communities or on community lands
- Inuit who are residents in Canada but reside outside their territory and are no longer eligible to be funded by their territory
Proof of refusal is required. Eligible participants must be legally entitled to work in Canada. Youth means persons aged 15 to 30 inclusive.
Mentored work placements are for youth who are not in school, are unemployed or underemployed.
Co-operative education placements youth may be younger than 15 years of age. Activities under cooperative placements are designated for students in grades 7 to 12 (secondary 1 to secondary 5) and are enrolled in and attending a federal or First Nation administered school.
For career promotion and science and technology activities, youth may be younger than 15 years of age.
7. Activities
The key activities of Skills Link Program are:
- wage subsidies for work placements and mentorship for youth who are not in school to enable them to develop employability skills and support their educational and career development
- activities designed to support First Nations and Inuit youth entrepreneurs gain self-employment
- training experiences that support youth in acquiring skills needed for work placements
- career development information, including awareness and support activities like career fairs and leadership projects
- career planning and counselling activities
- activities that promote science and technology as an educational or career choice, including science camps, computer clubs and activities that connect science and technology to traditional Indigenous knowledge
8. Expenditures
8.1 Eligible expenditures
8.1.1 For mentored work placements
- Participant wages and mandatory employment-related costs including the gross employee share of CPP, QPP, EI, vacation pay, WCB/CSST (Quebec) and where applicable, health insurance premiums
- Wage costs per participant that meet or exceed the applicable minimum wage in the province or territory where the work placement occurs
- Training experiences that support the acquisition of skills required for work placements may be included
- Other necessary costs directly related to a proposed work placement including, but not limited to:
- criminal record check
- required uniforms
- personal safety gear such as work boots or safety hats up to a maximum of $300 per participant
- Actual costs for special equipment and facilities to accommodate the needs of a disabled participant up to a maximum of $3,000 per participant
- Dependent care for participants
- Documentation is required including a description of the type of arrangements available in the community if applicable
- Participant costs such as living expenses, travel, room and board
Travel expenses are to be claimed at actual cost, but cannot exceed the rates and allowances established in the National Joint Council Travel Directive in effect at the time of travel. Expenses which exceed the rates and allowances set for in the directive are ineligible and will not be paid.
8.1.2 For co-operative education placements and internships
- Salaries and employee benefits for teachers, co-op or internship coordinators, career counsellors and other staff directly related to the FNIYES program delivery not already covered by existing programs, such as the ISC elementary or secondary education or band support or tribal council funding
- Other necessary costs directly related to a work placement including, but not limited to, criminal record check, uniforms required by the workplace for the students, personal safety gear such as work boots or safety hats up to a maximum of $300 per participant
- Actual costs for special equipment and facilities to accommodate the needs of a disabled individual, up to a maximum of $3,000 per participant
- Staff training on co-operative education and internships
- Other incidental co-op and internship placement costs including insurance for students during their co-op or internship placement
- Travel for co-op coordinators or teachers to meet employers
- Participant costs such as living expenses, travel costs and room and board
Note for recipients: travel expenses are to be claimed at actual cost. Expenses cannot exceed the rates and allowances established in the National Joint Council Travel Directive in effect at the time of travel. Expenses which exceed the rates and allowances set for in the directive are ineligible and will not be paid.
8.1.3 For activities related to career planning and promotion of science and technology
- Facility rental
- Materials produced exclusively for students to promote specific careers, subjects, fields of study for such as testimonials and biographies but not including general program advertising
- Honoraria and speaker fees
- Transportation
- Admission and event fees for students and chaperones
Travel expenses are to be claimed at actual cost. Expenses cannot exceed the rates and allowances established in the National Joint Council Travel Directive in effect at the time of travel. Expenses which exceed the rates and allowances set for in the directive are ineligible and will not be paid.
8.1.4 For all activities
Administration costs must not exceed 15% of the sub-total amount requested before administration costs. The data collection instrument (DCI) will automatically calculate the amount.
Eligible administration costs include, but are not limited to:
- office or general expenses
- materials
- supplies
- advertising
- communication and printing costs
- professional services
Further distribution of funds by ISC's funding recipients
When a funding recipient further transfers funds that they received under this program to a third party the 15% allowed for administration costs must be divided between the parties, as agreed between the parties.
The total administration costs retained by all parties must not exceed 15% of the sub-total amount requested before administration costs.
8.2 Ineligible expenditures
Ineligible expenditures include but are not limited to:
- all programs:
- office infrastructure or equipment purchases such as computers and software
- capital costs for the construction of a building, other than small repairs or renovations to support the participation of persons with disabilities or the purchase of land or buildings
- career promotion and awareness and science and technology activities:
- salaries
- training
- co-op education placements:
- salaries or wages for students
- dependent care or daycare
9. Proposal process
Proposals are selected on the basis of meeting program objectives.
Applicants must submit detailed proposals for the activities to be undertaken over the course of the agreement. Proposals must clearly state how the activities will further the objectives and expected results of this program.
Eligible proposals must:
- meet the National First Nations and Inuit Youth Employment Strategy Skills Link Program guidelines
- be gender-balanced
- outline the activities to be undertaken and explain how they will meet the program's objectives
- outline the results to be achieved
- provide an estimate of eligible costs, including any share incurred by partners
- for mentored work placements:
- the placement can't exceed 11 months
- participants will be paid a wage rate at or above the applicable provincial or territorial minimum wage
- placement must be completed by March 31 of the fiscal year in which funding is received
- the non-profit sector is eligible to receive a contribution of up to 100% of the applicable minimum wage, plus mandatory employment-related costs (MERC). The private sector is eligible to receive up to 50% of the applicable minimum wage only
- all employers are eligible to apply for 100% of the wage and MERC when a participant with disabilities is hired. In addition, a maximum contribution of $3,000 per participant may be available, on an actual cost basis, for special equipment and facilities to accommodate the participant's needs
Submission of proposals
Only proposals submitted in the electronic proposal form issued by ISC will be considered for assessment. Refer to the proposal form and the attached instructions for application details. Incomplete proposals will be returned to applicants.
The information required in the proposal is available in the Reporting Guide. Recipients who have access to the ISC Services Portal can access the proposal form by opening a session on the portal. If you do not have access to the portal, contact your ISC regional office or if you are a national recipient, write to education-education@sac-isc.gc.ca.
First Nations organizations in British Columbia must apply through the First Nations Education Steering Committee.
Assessment criteria
All proposals will be assessed by the following criteria:
- capability: the experience and capacity of the recipient, and identified project leader, where applicable to:
- manage the successful implementation of the activities in their proposal
- complete the proposed employment initiative in a timely manner
- comparability: the extent to which the proposed initiative is comparable to programs and services provided by provincial or territorial schools near the First Nation
- implementation activities: the extent to which the proposal aligns with eligible activities and meets program objectives. The assessment will consider timelines, cost-effectiveness and the degree to which the activities will result in expected outcomes
- project management: how the initiative or project will be managed, including project governance, management of project scope, human resources, risk management and project monitoring, control and reporting
- project costs: realistic assessment of estimated total costs and a justification of the level of funding required
- cooperation and partnerships: with other governments, employers, community-based organizations and interested organizations to encourage strategic partnerships minimize overlap or duplication and operate in synergy with other related employment, entrepreneurship, economic development and social programs
Meeting these criteria does not guarantee funding from the First Nations and Inuit Skills Link Program.
Review and approval of proposals
The ISC regional office or the First Nations or Inuit organization managing the program reviews and approves proposals from their member First Nations or Inuit communities. A written response is sent to applicants to confirm whether or not their proposals has been approved for funding.
To find out more about the 2023 to 2024 call for proposals and the application process, visit:
10. Funding
10.1 Maximum amount of funding
The maximum amount of funding given to a funding recipient in a fiscal year is set out in the funding agreement signed by the funding recipient.
10.2 Funding approaches
Transfer payments to funding recipients of the First Nations and Inuit Youth Employment Strategy Skills Link Program will be made using fixed contribution, however set contribution may be used if the recipient so wishes.
ISC officers can provide information on the eligibility requirements of these funding approaches and on the requirements related to the management of the funds.
The funding approach used to transfer funds to a recipient is identified in the recipient's signed funding agreement.
The following specific program directions for the management of transfer payments complement the directions provided in the recipient's signed funding agreement and are to be read in conjunction with the funding agreement.
Set contribution funding
Reallocation of funding:
- Reallocation of funds is not allowed with transfer payments made using set contribution
Fixed contribution funding
Reallocation of funding:
- During the fiscal year, recipients may reallocate a reasonable percentage of funds among the eligible activities and expenditures of their ISC-approved proposal for the FNIYES Skills Link Program
- Recipients must obtain the approval from the ISC officer responsible for the program in their region before reallocating funds
Unexpended funding
Recipients may retain unexpended funding from a fiscal year, to expend in the 1 year period immediately following the fiscal year for which it was provided, on eligible activities and expenditures outlined in these guidelines.
11. Reporting requirements and monitoring and oversight activities
11.1 Reporting requirements
The reporting requirements (program and financial reports) and their respective due dates are listed in the recipient's funding agreementDetails on these requirements are available in the Reporting Guide.
Recipients must report on all funds received and expended, including the use of unexpended funding they were allowed to retain to use in another fiscal year. Consult the funding approaches section of these guidelines for details on the use of unexpended funds.
Recipients who have access to the ISC Services Portal can access the reporting forms by opening a session on the portal. Recipients who do not have access to the portal, should contact their regional office. If you are a national recipient, contact education-education@sac-isc.gc.ca.
Reporting requirements include the overarching program report and the completion of a youth evaluation form for each participating youth. This requirement does not apply to activities related to career planning and promotion of science and technology.
The youth evaluation form is available through the Menu button on page one of the main report by clicking on View Instructions. The youth evaluation form must be reattached to the main report using the Add Youth Evaluations function.
11.2 Monitoring and oversight
All recipient reporting requirements are subject to monitoring and oversight activities to determine the accuracy of the information provided to ISC.
ISC may, in collaboration with the recipient, conduct audits, evaluations and targeted program or strategy reviews (for example, desk and on-site reviews) to ensure:
- program or strategy outcomes and objectives are being met
- opportunities for continuous improvement are being identified with a goal to improve results for Indigenous peoples
12. Personal information
ISC's collection and use of personal information and other records for the purposes of targeted program reviews, for example, desk and on-site reviews, is limited to what is necessary to ensure program delivery requirements are met.
ISC is responsible for all information and records in its possession. The confidentiality of the information is managed by ISC in accordance with the Privacy Act, R.S.C., 1985, c. P-21 and other related policies on privacy.
Recipients are responsible for the protection of personal information as per provincial or territorial privacy statutes and regulations and the recipient's policies up to the point that the personal information is transferred to ISC.
13. Accountability
ISC is committed to providing assistance to help recipients effectively carry out their obligations under these guidelines and their funding agreement.
Regional offices and other ISC contacts are available to answer questions and provide guidance related to ISC programs and funding.
Recipients must:
- deliver the programs and strategies in accordance with the provisions of their signed funding agreement and the delivery requirements outlined in these guidelines
- ensure that the necessary management controls are in place to manage funding and monitor activities
- exercise due diligence when approving expenditures
- ensure that such expenditures are in accordance with the eligible expenditures set out in these guidelines
14. Contact information
To find out more, visit:
Contact your local ISC regional office.
You can also write to:
Education Branch
Indigenous Services Canada
10 rue Wellington - Suite 1455, Mailstop 25E-19
Gatineau QC K1A 0H4
Email: education-education@sac-isc.gc.ca
To learn more about education programs, consult the National program guidelines or click on the View instructions button on the first page of this program's data collection instrument.